Privacy Policy

This Privacy Policy indicates the collection, use, and management of personal information on the "Kyushu University Lifetime Email Address Service". We will make every effort to ensure that you can use this service with confidence.

1. Personal information handled by this service and method of collection.

The Lifetime Mail forwarding service collects personal information such as your name, affiliation, job title, grade, e-mail address, date of birth, user ID, inquiry details, and other personal information depending on the content of the service used (user registration procedures, inquiries, logging into My Page, changing registered information, etc.).
For e-mail magazine members, attributes (e.g., alumni, faculty/staff, etc.) and e-mail addresses are collected during the registration process.

2. Purpose of use

The personal information collected from the forwarding service members will be used as needed for the following purposes.

  1. Forwarding to your preferred email address.
  2. Alumni and other users via email.
  3. Dissemination of information on the University and its affiliated organizations, etc., via email newsletters, etc., from the University.
  4. Surveys conducted by the University.
  5. Provision and operation of this service to users, including contacting users and responding to inquiries.
  6. Improvement of this service, development of new services, etc.
  7. Preventing the use of this service in a manner that violates the Terms of Service.
  8. Compliance with University regulations and legal obligations.
  9. Purposes incidental to the purposes of use listed in (1) through (8) above.

The personal information collected from the mail magazine members will be used as needed for the following purposes.

  1. Dissemination of information on the University and its affiliated organizations, etc., via email newsletters, etc., from the University.
  2. Surveys conducted by the University.
  3. Provision and operation of this service to users, including contacting users and responding to inquiries.
  4. Improvement of this service, development of new services, etc.
  5. Preventing the use of this service in a manner that violates the Terms of Service.
  6. Compliance with University regulations and legal obligations.
  7. Purposes incidental to the purposes of use listed in (1) through (6) above.

3. Provision of information to third parties

The Service will not provide collected information to third parties except in the following cases.

  1. When the consent of the user has been obtained in advance.
  2. When there is a request for disclosure based on laws and regulations.
  3. When there is an illegal act such as unauthorized access or threats.
  4. When there are other special reasons.

However, information that does not include personal information, such as statistically processed access information for this service and user attributes, may be made public.
The subcontractors of this service approved by the University are not considered as third parties.

4. Security measures

The University and its subcontractors for this service will take necessary measures to prevent leakage, loss, or damage of the collected information and to otherwise appropriately manage the collected information.

5. Disclosure of information about self

(1)Users have the rights listed in the following (a) through (e) with respect to personal information collected through the Service.

  • (a) The right to request access to one's own information collected through the Service
  • (b)The right to request the correction and deletion of your information.
  • (c)The right to restrict or object to the processing of your information.
  • (d) The right to request that your information data be reproduced in a transferable format.
  • (e) The right to withdraw your consent at any time, provided that this does not affect the lawful processing of your data in accordance with your consent.

(2) Notwithstanding 5.(1) above, the University may decide not to disclose all or part of the information if disclosure would result in any of the following cases (a) through (c). In the event that the University decides not to disclose the information, the University will notify the user to that effect without delay.

  • (a) If there is a risk of harm to the life, body, property, or other rights or interests of the person concerned or a third party
  • (b)When there is a risk of significant hindrance to the proper conduct of the University's business
  • (c) If it violates any other laws or regulations.

6. About Cookies

Cookies are information exchanged between the web server and the user's browser for the efficient operation of the Internet.Among the information provided by users using cookies, we collect attribute information that cannot be used to identify individuals, such as age and residential area (limited to information that cannot be used to identify individuals even when combined), device information, user activity history within the website(e.g., URL accessed, contents, order of reference, etc.). It does not contain any personal information such as e-mail addresses or names), and location information when using smartphones, etc., and use this information to improve and develop this service and as statistical data in a manner that cannot be used to identify individuals.
In addition, cookies may be associated with information that identifies users in order to provide more customized services.

7. About Access Logs

Access log refers to information such as the domain name and IP address used by the person accessing this service, the file accessed, the type of OS and browser used, and the time of access. The Service records information on the computer (including smartphones and tablets) of the person accessing the Service as an access log.

We will use the access log mainly for the following purposes

  1. To identify and resolve the causes of problems that occur on the web server of this service.
  2. To improve and develop the Service to better satisfy the customer's needs.
  3. To use the usage of this service as statistical data in a manner that does not allow identification of individuals.

When personal information becomes identifiable together with the user's information, it will be managed in accordance with the personal information protection policies of the University and its contractors.

8. About access analysis tools

This service uses Google Analytics, an access analysis tool provided by Google. Google Analytics" uses cookies to analyze site usage. Information collected from "Google Analytics" is used to improve this service and does not identify you personally.
You can find more information about the handling of "Google Analytics" in the "Google's Use of Information Collected from Sites and Apps that Use Google's Services - Policies and Terms" section.

9. Scope of application

This Privacy Policy applies only to the Service and does not apply to other sites linked from the Service.

10. Changes to Privacy Policy

The contents of this Privacy Policy may be changed without notice to users, except as otherwise provided by law. Unless otherwise specified by the University, the revised Privacy Policy shall take effect from the time it is posted on this website.